Highlights of the August 13 Board of Education Meeting

How to Pass a Referendum During Severe Economic Times

Interim Superintendent Joe Porto gave a presentation on the successful referendum bid launched by the Avoca School District in Wilmette that took place while he served as that district’s superintendent. The Avoca referendum passed (59% yes and 41% no) during the peak of the economic recession in 2009. Dr. Porto discussed the school district’s and local community group’s efforts that led to the referendum’s passage.

He discussed specific steps that should take place before, during and after a campaign. One essential step is the creation and communication of a story leading up to the referendum. Wilmette’s story focused on the district’s hard work to cut costs for four years and significantly improve student academic performance at the same time.

He said Hawthorn District 73’s story should focus on the space constraints that need to be addressed now. He is working with a subcommittee of the Board to develop four or five key messages. He said it is important to prepare a list of things that will happen should a referendum fail. Avoca planned a board meeting the day after the referendum and would have taken action on this list if the referendum had failed.

Dr. Porto spoke about the communications plan for a referendum. The plan may include the scheduling of town hall meetings as well as smaller group gatherings in peoples’ homes. The plan should include the development of visuals as well as clear information on the impact a referendum would have on a person’s home. He discussed the role of the district and the role of the community group. For instance, he said the district can’t say the community should vote yes for a referendum, but a community group can say that. The district’s role is informational. The committee’s role is to fundraise, build the yes vote turnout, and recruit volunteers.

The Avoca committee created a master plan and calendar of actions. Members made phone calls to learn approximately how many yes votes were needed to win. They created a database of yes votes. They had three talking points:

  • The problem is real.
  • The proposal is reasonable.
  • Protect what matters most.

Committee members wrote letters to the editor and the Pioneer Press endorsed the referendum. They developed and placed lawn signs not too early and not too late. Before the election, the committee made lots of calls. On election night, the committee came together to watch results and celebrate.

Dr. Porto said that Hawthorn’s campaign is beginning to move forward. The board is considering working with a consultant on ways to best articulate the referendum impact in terms of taxes. The campaign will be rolled out in September. Getting the message out effectively is more important than getting it out early.

Review of 2018-2019 Tentative Budget

Abe Singh, Director of Finance and Business Operations, reviewed the 2018-2019 tentative budget, which had been approved on June 25. With continued refinement of this budget, the overall projected year end deficit was reduced to $886k with a slight operational surplus of $4.5k. The projected revenue is now $61.7 million and the expenses are $62.6 million.

Update on Superintendent Search

Interim Superintendent Mark Friedman provided an update on the search for a new superintendent. The position was posted on August 1. Half a dozen to 10 applicants have already applied. The position will continue to be advertised until near the end of October. Dr. Friedman reviewed the qualifications the consultants are looking for. They are looking for an individual who will understand Hawthorn’s student population. The individual must have five strong years of administrative experience, and a strong and proven background in instruction, curriculum and budget. The individual must have the ability to develop relationships and have the knowledge and understanding of working with a board of education. The other important piece is that the individual must have the ability to work with a parent population with high expectations.

The board will begin interviewing candidates at the end of November. BWP & Associates expects to interview 10 to 12 candidates. Board of Education members will be charged to bring that number down to two or three. In the meantime, BWP will work to get an understanding of what the district community would like to see in a superintendent. They will interview groups such as the PTO, teachers, board members and administrators. Community forums will be scheduled and an online survey will be launched. Staff will also have opportunities to discuss their viewpoints. The consultants will pull the data together. Overall, the goal is to name a new superintendent by the end of December or early January. In the springtime, the new superintendent will start to transition into District 73.

Approval of General Obligation Limited Tax School Bonds
The Board of Education approved a resolution providing for the issue of not to exceed $1,500,000 General Obligation Limited Tax School Bonds for the purpose of increasing the Working Cash Fund and not to exceed $5,000,000 General Obligation Limited Tax School Bonds for the purpose of refunding outstanding bonds of the District, providing for the levy of a direct annual tax to pay the principal and interest on said bonds, and authorizing the execution of a Bond Purchase Agreement with Raymond James & Associates, Inc., in connection with the proposed sale of said bonds.

 

 

Teachers setting up classrooms

Welcome Back Teachers!

If you walk through the halls of Hawthorn schools today, you will find many teachers setting up their classrooms. Their friends and family members are helping to make each classroom a very special place for students.

Teacher orientation

Hawthorn Welcomes New Teachers

Approximately 30 new teachers attended the New Teacher Orientation at Middle School South this morning led by Dr. Karen Maturo, Coordinator of Staff Development.  One of the things she discussed was the Hawthorn District 73 culture. She stressed that teachers should “love first, teach second.” She explained that teachers should genuinely care about their students and find ways to best teach each one. The orientation also provided an opportunity for the teachers to get a better sense of the Hawthorn community. The teachers enjoyed taking a bus tour around the many diverse neighborhoods that make up Hawthorn District 73.

school board

Committee of the Whole and Regular Session Scheduled for August 13

A Committee of the Whole and Regular Session of the Board of Education will take place on Monday, August 13. The meeting will begin at 7:00 p.m. at the District Office, 841 West End Court in Vernon Hills.

Phones are Down

Phones are temporarily down at Hawthorn School District 73. Stay tuned for updates.

Family at Residency Event

If You Missed the Residency Event

Many thanks to all the parents and families who attended this year’s Residency Event. If you missed the event, you can verify residency beginning on Monday, August 13, at the District Office, 841 West End Court in Vernon Hills. Please come between 8 a.m. and 11 a.m. or between 1 p.m. and 3 p.m., Monday through Friday.

Three documents are required to verify residency. To expedite the registration verification process, District 73 parents/guardians must bring originals and copies of the required documents. Parents or guardians must bring proof of residency within Hawthorn School District 73 by providing one document from each category listed below:

Category I

  • Photo Identification

Category II Proof of Occupation of Residency in District 73 (one document required)

  • Homeowners: Provide current monthly mortgage statement (or recent closing papers) with parent/legal guardian’s name and address or most recent property tax bill.
  • Renters: Provide properly executed lease agreement with parent/guardian’s name and address listed as renter, and signature page including name, address and telephone number of landlord for verification.
  • Those living with others: Provide a notarized Residency Attestation form for the District 73 resident/landlord explaining the living arrangement as well as all residency documentation of the resident/landlord.

Category III Additional Document Showing Name and Address (one document required)

  • Current utility bill (within the last billing cycle, typically 60 days), such as water, electric, gas, telephone, or cable bill
  • Current homeowners or renter insurance policy statement
  • Vehicle registration
  • Voter Registration Card

For more information, please call 847-990-4217 or 847-990-4280 or visit the website: www.Hawthorn73.org.

Children learning about trucks

Another Great Day at HEI

It’s another great day at the Hawthorn Enrichment Institute. Many thanks to Vernon Hills Public Works staff for bringing trucks to Townline this morning and educating the children about the important work they do. Inside Townline, STEM students tested their parachutes in the stairwell, and Silly Science students used racing cars to experiment with gravity. The overall message: Learning can be so much fun.

 

 

Residency Event

Last Day to Verify Residency is August 6

As a reminder to returning families, the last day to verify residency is Monday, August 6, from 8 a.m. to 3 p.m. at Middle School North. During the week of August 6, the District Office will only be open to new residents with appointments. Returning families who miss the Residency Event will be unable to verify their residency until the week of August 13. Details to follow.

Residency Event

A Reminder About the Residency Event

As a reminder to returning families, the last day to verify residency is today, August 6. During the week of August 6, the District Office will only be open to new residents with appointments. Returning families who miss the Residency Event will be unable to verify their residency until the week of August 13. Details to follow. Additionally, the Residency Event is the only time before school starts for middle school students to pick up their Chromebooks.

Residency Event

District-wide Residency Event is August 1, 2 and 6

Hawthorn District 73 will hold its annual, district-wide residency event on August 1, 2 and 6 at Middle School North, 201 Hawthorn Parkway in Vernon Hills, Illinois.

At least one parent/guardian from all District 73 families must prove that they reside in the district each school year. Below is the schedule:

  • Wednesday, August 1, 12:00 p.m. to 7:00 p.m.
  • Thursday, August 2, 12:00 p.m. to 7:00 p.m.
  • Monday, August 6, 8:00 a.m. to 3:00 p.m.

Parents with children in kindergarten do not need to attend the event, but if they have older children in the district, they will need to attend.

New Families to District 73 – your child’s school information packet will be mailed out to you on August 9, 2018.

ACCEPTED DOCUMENTS FOR PROOF OF RESIDENCY

Three documents are required to verify residency. * To expedite the registration verification process, District 73 parents/guardians must bring originals and copies of the required documents. Parents or guardians must bring proof of residency within Hawthorn School District 73 by providing one document from each category listed below:

Category I

  • Photo Identification

Category II Proof of Occupation of Residency in District 73 (one document required)

  • Homeowners: Provide current monthly mortgage statement (or recent closing papers) with parent/legal guardian’s name and address or most recent property tax bill.
  • Renters: Provide properly executed lease agreement with parent/guardian’s name and address listed as renter, and signature page including name, address and telephone number of landlord for verification.
  • Those living with others: Provide a notarized Residency Attestation form for the District 73 resident/landlord explaining the living arrangement as well as all residency documentation of the resident/landlord.

Category III Additional Document Showing Name and Address (one document required)

  • Current utility bill (within the last billing cycle, typically 60 days), such as water, electric, gas, telephone, or cable bill
  • Current homeowners or renter insurance policy statement
  • Vehicle registration
  • Voter Registration Card

During the event, parents will be given their child’s teacher assignment and bus information. Parents also will have the opportunity to pay fees, sign up for the Hawthorn PTO, buy gym uniforms, and complete free or reduced lunch application.

Nurses will collect health forms or verification of immunizations and physicals.

*The district expects all children to be up to date on their immunizations by August 22, the first day of school.

All parents/guardians of middle school students must pick up Chromebooks for sixth through eighth grade students at this event. Families need to claim their Chromebooks, sign for them and charge batteries before the beginning of the school year.

For more information, please call 847-990-4217 or 847-990-4280.

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El Evento de Residencia del Distrito 73 de Hawthorn es el 1, 2 y 6 de agosto

El Distrito 73 de Hawthorn llevará a cabo su evento anual de residencia a nivel de todo el distrito los días 1, 2 y 6 de agostos en la escuela Middle School North, 201 Hawthorn Parkway en Vernon Hills, Illinois.

Al menos uno de los padres/guardián de todas las familias del Distrito 73  debe probar que ellos residen en el distrito cada año escolar.  A continuación se encuentra el horario:

  • Miércoles, 1 de agosto, 12:00 p.m. a 7:00 p.m.
  • Jueves, 2 de agosto, 12:00 p.m. a 7:00 p.m.
  • Lunes, 6 de agosto, 8:00 a.m. to a 3:00 p.m.

Los padres con niños en kindergarten no necesitan asistir al evento, pero si ellos tienen niños mayores en el distrito, ellos tendrán que asistir.  Los paquetes de información escolar serán enviados a las familias nuevas en el distrito el 9 de agosto del 2018.

Documentos aceptados para la prueba de constancia de residencia

Tres documentos son requeridos para la verificación de residencia. Para facilitar el proceso de verificación de inscripción, los padres/guardianes del Distrito 73 deben traer documentos originales y copias de los documentos requeridos.  Los padres o guardianes deben traer prueba de residencia dentro del Distrito Escolar Hawthorn 73 al proveer un documento de cada categoría de la lista de abajo:

Categoría I

  • Identificación con foto

Categoría II Prueba de ocupación de residencia en el Distrito 73 (un documento es requerido)

  • Dueños de casas: Proveer un estado de cuenta de la hipoteca mensual (o documentos recientes de la clausura de compra de la propiedad) con el nombre y la dirección del padre/ guardián legal o un recibo actual de los impuestos de la propiedad.
  • Inquilinos: Proveer un contrato de alquilar ejecutado debidamente con el nombre y dirección del padre/guardián estipulando que es el inquilino y la página con la firma que incluye el nombre, dirección y número de teléfono del propietario/arrendador para verificación.
  • Aquellos que viven con otros: Proveer una forma notariada del Certificado de Residencia para el residente/propietario del Distrito 73 explicando los arreglos de viviendas al igual que toda la documentación de residencia del residente/propietario.

Categoría III Documentos adicionales mostrando el nombre y dirección (un documento es requerido)

  • Cobro actual de una factura de las utilidades (dentro del último ciclo de cobro, por lo general 60 días), tal como el cobro de agua, electricidad, gas, teléfono o cable
  • Póliza de seguro actual del propietario o inquilino
  • Registro del vehículo
  • Tarjeta de inscripción para votar

Durante el evento, se les dará a los padres la tarea de la maestra y la información del autobús.  Los padres también tendrán la oportunidad de pagar las cuotas, inscribirse en PTO de Hawthorn, comprar los uniformes de gimnasia, y completar las solicitudes del almuerzo gratuito o reducido.

Las enfermeras colectarán las formas de salud o verificaciones de las vacunas y exámenes físico.  El distrito espera que todos los niños se encuentren con sus vacunas actualizadas para el 22 de agosto, el primer día de clases.

Todos los padres/guardianes de estudiantes en la escuela intermedia (middle school) deben recoger sus Chromebooks para los grados sexto hasta octavo en este evento.  Las familias necesitan reclamar sus Chromebooks, firmar por ellos y recargar las baterías antes del inicio del año escolar.

Para mayor información, por favor llame al  847-990-4217 ó 847-990-4280.