board members talking

Two Ways to Participate in the April 17 Community Engagement Meeting

The Board of Education will host a community engagement meeting on Tuesday, April 17. The Board is looking for your input about the District’s space concerns. Attendees will be able to either watch a slide presentation and video about the District’s space constraints, or meet directly with Board members to provide feedback and prioritize solutions. The meeting will take place at 7:00 p.m. at Elementary South, 430 N. Aspen Drive in Vernon Hills.

Community Input Sought

You are invited to a very special Board meeting on Wednesday, October 19 to receive important information about our proposed Educational Facility Master Plan (EFMP). As you may know, the district is continuing to experience growth and this EFMP will provide a long-term solution for both our urgent facility needs now as well as planning for continued growth and academic excellence into the future.

The Board hired DLR Group in March to evaluate our current facility conditions and to facilitate a Core Team made up of community members, staff, administrators and facility leadership to discuss and create solutions that address our needs. This presentation and conversation will be your first opportunity to give feedback to the Core Team on their recommended EFMP solution prior to Board consideration later this fall.

Please make arrangements to attend this very important presentation and conversation at Townline Elementary on October 19 at 7:00 p.m. We look forward to seeing you there.

Background Information

En Español

Residency Event

District-wide Residency Event is August 1, 2 and 6

Hawthorn District 73 will hold its annual, district-wide residency event on August 1, 2 and 6 at Middle School North, 201 Hawthorn Parkway in Vernon Hills, Illinois.

At least one parent/guardian from all District 73 families must prove that they reside in the district each school year. Below is the schedule:

  • Wednesday, August 1, 12:00 p.m. to 7:00 p.m.
  • Thursday, August 2, 12:00 p.m. to 7:00 p.m.
  • Monday, August 6, 8:00 a.m. to 3:00 p.m.

Parents with children in kindergarten do not need to attend the event, but if they have older children in the district, they will need to attend.

New Families to District 73 – your child’s school information packet will be mailed out to you on August 9, 2018.

ACCEPTED DOCUMENTS FOR PROOF OF RESIDENCY

Three documents are required to verify residency. * To expedite the registration verification process, District 73 parents/guardians must bring originals and copies of the required documents. Parents or guardians must bring proof of residency within Hawthorn School District 73 by providing one document from each category listed below:

Category I

  • Photo Identification

Category II Proof of Occupation of Residency in District 73 (one document required)

  • Homeowners: Provide current monthly mortgage statement (or recent closing papers) with parent/legal guardian’s name and address or most recent property tax bill.
  • Renters: Provide properly executed lease agreement with parent/guardian’s name and address listed as renter, and signature page including name, address and telephone number of landlord for verification.
  • Those living with others: Provide a notarized Residency Attestation form for the District 73 resident/landlord explaining the living arrangement as well as all residency documentation of the resident/landlord.

Category III Additional Document Showing Name and Address (one document required)

  • Current utility bill (within the last billing cycle, typically 60 days), such as water, electric, gas, telephone, or cable bill
  • Current homeowners or renter insurance policy statement
  • Vehicle registration
  • Voter Registration Card

During the event, parents will be given their child’s teacher assignment and bus information. Parents also will have the opportunity to pay fees, sign up for the Hawthorn PTO, buy gym uniforms, and complete free or reduced lunch application.

Nurses will collect health forms or verification of immunizations and physicals.

*The district expects all children to be up to date on their immunizations by August 22, the first day of school.

All parents/guardians of middle school students must pick up Chromebooks for sixth through eighth grade students at this event. Families need to claim their Chromebooks, sign for them and charge batteries before the beginning of the school year.

For more information, please call 847-990-4217 or 847-990-4280.

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El Evento de Residencia del Distrito 73 de Hawthorn es el 1, 2 y 6 de agosto

El Distrito 73 de Hawthorn llevará a cabo su evento anual de residencia a nivel de todo el distrito los días 1, 2 y 6 de agostos en la escuela Middle School North, 201 Hawthorn Parkway en Vernon Hills, Illinois.

Al menos uno de los padres/guardián de todas las familias del Distrito 73  debe probar que ellos residen en el distrito cada año escolar.  A continuación se encuentra el horario:

  • Miércoles, 1 de agosto, 12:00 p.m. a 7:00 p.m.
  • Jueves, 2 de agosto, 12:00 p.m. a 7:00 p.m.
  • Lunes, 6 de agosto, 8:00 a.m. to a 3:00 p.m.

Los padres con niños en kindergarten no necesitan asistir al evento, pero si ellos tienen niños mayores en el distrito, ellos tendrán que asistir.  Los paquetes de información escolar serán enviados a las familias nuevas en el distrito el 9 de agosto del 2018.

Documentos aceptados para la prueba de constancia de residencia

Tres documentos son requeridos para la verificación de residencia. Para facilitar el proceso de verificación de inscripción, los padres/guardianes del Distrito 73 deben traer documentos originales y copias de los documentos requeridos.  Los padres o guardianes deben traer prueba de residencia dentro del Distrito Escolar Hawthorn 73 al proveer un documento de cada categoría de la lista de abajo:

Categoría I

  • Identificación con foto

Categoría II Prueba de ocupación de residencia en el Distrito 73 (un documento es requerido)

  • Dueños de casas: Proveer un estado de cuenta de la hipoteca mensual (o documentos recientes de la clausura de compra de la propiedad) con el nombre y la dirección del padre/ guardián legal o un recibo actual de los impuestos de la propiedad.
  • Inquilinos: Proveer un contrato de alquilar ejecutado debidamente con el nombre y dirección del padre/guardián estipulando que es el inquilino y la página con la firma que incluye el nombre, dirección y número de teléfono del propietario/arrendador para verificación.
  • Aquellos que viven con otros: Proveer una forma notariada del Certificado de Residencia para el residente/propietario del Distrito 73 explicando los arreglos de viviendas al igual que toda la documentación de residencia del residente/propietario.

Categoría III Documentos adicionales mostrando el nombre y dirección (un documento es requerido)

  • Cobro actual de una factura de las utilidades (dentro del último ciclo de cobro, por lo general 60 días), tal como el cobro de agua, electricidad, gas, teléfono o cable
  • Póliza de seguro actual del propietario o inquilino
  • Registro del vehículo
  • Tarjeta de inscripción para votar

Durante el evento, se les dará a los padres la tarea de la maestra y la información del autobús.  Los padres también tendrán la oportunidad de pagar las cuotas, inscribirse en PTO de Hawthorn, comprar los uniformes de gimnasia, y completar las solicitudes del almuerzo gratuito o reducido.

Las enfermeras colectarán las formas de salud o verificaciones de las vacunas y exámenes físico.  El distrito espera que todos los niños se encuentren con sus vacunas actualizadas para el 22 de agosto, el primer día de clases.

Todos los padres/guardianes de estudiantes en la escuela intermedia (middle school) deben recoger sus Chromebooks para los grados sexto hasta octavo en este evento.  Las familias necesitan reclamar sus Chromebooks, firmar por ellos y recargar las baterías antes del inicio del año escolar.

Para mayor información, por favor llame al  847-990-4217 ó 847-990-4280.

 

 

 

 

 

district office

District Office Will Be Closed on August 1

Please note that the District Office at 841 West End Court will be closed on Wednesday, August 1, due to the busy first day of the Residency Event.

The Creative Spirit is at Work at HEI

The creative spirit is at work as Hawthorn Enrichment Institute students draw, paint, build and collaborate on colorful projects.

school board

Highlights of the July 9 Board of Education Meeting

Introduction of New Interim Superintendent

Board of Education President Sonali Patil introduced Dr. Joseph Porto, one of the two new interim superintendents. Dr. Porto was formerly the superintendent for Avoca School District 37 in Wilmette. He will share the position with Dr. Mark Friedman, a former superintendent of Libertyville School District 70. Ms. Patil explained that the reason two interim superintendents were hired is because the Teachers Retirement System (TRS) rules stipulate that an interim superintendent can work only 100 days or 500 hours, and it was thought that 100 days would not be enough to effectively cover the district. The district can gain from the expertise of both superintendents. Dr. Porto and Dr. Friedman know each other well and look forward to working together.

BoardDocs

Kristin Forsberg provided a presentation on BoardDocs, a paperless-meeting and board management system used by governments, municipalities and school districts. She explained some of the benefits of the system that would increase transparency and provide the public with easy access to board documents. The program could go live as early as August.  During the Business Meeting, Board members approved the program, which would cost approximately $4,000 annually.

Bond Restructuring

Elizabeth Hennessy, the managing director at Raymond James, gave a presentation on bond restructuring, refinancing and tax implications. She reviewed debt service payments and presented two strategies for moving forward with the referendum options:

  • Option A reviewed an in-place refunding of the callable portion of the outstanding referendum bonds, where the new refunding bond maturity does not exceed that of the existing bonds and interest savings are generated.
  • Option B looks at refunding of both the callable and non-callable bonds in the years where those payments are growing, and then restructuring those bonds by extending the maturity by five years in order to flatten the current debt service payments. This strategy would lower the annual payment for tax payers over the next seven years but cost more in interest over the life of the bonds.

The district is currently looking at three building referendum options:

  • Option #1, the Updated Adopted EFMP, includes renovations and additions at Middle School North, Middle School South, Aspen Elementary, Elementary North, Townline Elementary, School of Dual Language, the construction of the kindergarten building at the Sullivan Center, but no library renovations for $52.3 million.
  • Option #2 includes the renovations and additions at the buildings included in Option #1, the construction of the kindergarten building, and library renovations at $57.8 million.
  • Option #3 includes the renovations and additions to the buildings included in Option #1, the construction of the kindergarten building and STEM centers in the middle schools, but no library renovations for $48.7 million.

Ms. Hennessy also broke out the financial impact of the referendum options on different home values. For instance, if option #3 is selected with the B refunding option, the estimated annual cost to a homeowner of a $350,000 house on average over the life of the bonds would be $317.  This compares the current debt payment schedule to the proposed repayment of the $48.7M with refunding option B resulting in payments that are lower than the current payments in the first seven years and extended at the same or lower payment amount over the remaining 17 years. The referendum bonds would be issued annually as needed to fund the Updated Adopted EFMP over the next five years.

Additionally, Ms. Hennessy said that the board is considering the resolution of intent to issue $1.5 million in working cash fund bonds. The bonds are intended to address the capital needs of the district.  A number of repair projects have been identified in the District’s Working Capital Plan.  These are non-referendum bonds paid from the debt service extension base. Tax payers could expect a nominal increase in taxes of about $12 on a $350,000 home.

The board also discussed the need for a tax rate increase to fund the operating expenses associated with the additional space provided by the referendum.  The district administration estimated that based on the proposed building referendum plans, the additional operations and maintenance cost of the expanded facilities will cost approximately $1.3M per year.  This would require a limiting tax rate increase of $.10 per $100.  The cost would be approximately $111 annually for a $350,000 market value home.

Educational Facilities Master Plan Refinement

The board members discussed the three different referendum options in the context of Ms. Hennessy’s presentation. The members were unanimous in their support of Option #3, which includes adding STEM centers at the middle schools but no library renovations. They supported Ms. Hennessy’s option B refunding strategy, which she also recommended as being more attractive for tax payers.

Board members felt that the community understood the need for expansion given that the district’s buildings are full. They expressed the need to continue to make cuts to show the community they are being fiscally responsible.

The members plan to finalize the referendum questions at the July 23 meeting. They are looking at putting two questions on the November ballot. The first would ask for funding for option #3B. The second would be for $1.3 million to cover the additional operational costs for the expanded facilities.

President’s Report

Ms. Sonali mentioned that the Hawthorn Enrichment Institute summer program had started at Townline Elementary. She reminded the community to attend the Residency Event, which will take place August 1, 2 and 6. And, she encouraged parents to turn in health forms or physical and immunization records as soon as possible.

 

 

 

 

 

Staff greet students

First Day of HEI

Staff and teachers greeted students this morning (July 9) at Townline Elementary as they arrived for the first day of the Hawthorn Enrichment Institute. Children are enrolled in a wide range of fun and educational classes, such as Pint-size Picasso, Math Safari, Wild Kingdoms and Computer Coding.

school board

Regular and Closed Sessions of the Board of Education Scheduled for July 9

A regular session and a closed session of the Board of Education have been scheduled for Monday, July 9.  The regular session will take place at 7:00 p.m. The closed session will take place at the conclusion of the regular session. The meetings will take place at the District Office, 841 West End Court in Vernon Hills.

residency event logo

Save the Date for This Year’s Residency Event

At least one parent/guardian from all District 73 families must prove residency each school year.  The event will take place at Middle School North, 201 Hawthorn Parkway in Vernon Hills. The dates are:

  • Wednesday, August 1 from noon to 7:00 p.m.
  • Thursday, August 2 from noon to 7:00 p.m.
  • Monday, August 6 from 8:00 a.m. to 3:00 p.m.

The “one stop” residency event enables parents/guardians to:

  • Provide residency (one time, one place for the whole family)
  • Pick up teacher assignments/schedules
  • Pay fees
  • Complete free/reduced lunch applications
  • Pick up Chromebooks, which will be issued to sixth through eighth grade students
  • Ask questions about transportation, health forms and more

Friendly reminder: Residency verification documents will not be accepted prior to our districtwide residency event in August.

Key to 73 Logo

Save the Date for Foundation’s First Event

Save the date for the Key to 73 Hawthorn Education Foundation’s first fundraising event.

OKTOBERFEST – an adults only event
Friday, October 19, 2018
6:30 p.m. – 10:30 p.m.
Viper Alley
Corporate and Family Sponsorship opportunities available.
Contact Lauryn Theisen – lauryn.theisen@gmail.com